Office Manager

The Program Coordinator is responsible for maintaining smooth operation of an active non-profit office, handling the coordination of summer season programs, and collaborating with the fund development team. Duties will include program promotion, partnership building, and management of foundation grants, among others. A high level of organizational, technology, partnership building, and problem solving capabilities are required for success in this role. The Program Coordinator reports to the Associate Director and will work closely with the rest of the ISEA team in their role.

To apply, please submit a resume and cover letter to isea@schoolship.org. References will be requested for final candidates. For full consideration, apply by October 26, 2025.

Primary Responsibilities: 

Program Operations

• Build and maintain relationships with external programmatic partners to ensure high-quality programs throughout the summer season

• Coordinate all aspects of summer programs including the schedule, contracts, and payments

• Manage summer program schedules: Charters, Public Sails, Overnight, and Campus-Based

  • Collaborate with Communications Coordinator to ensure cohesive program marketing, planning, and implementation

  • Communicate to staff all vital participant information and scheduling changes

  • Communicate to clients all vital logistical information

Fund Development

• Manage all aspects of the foundation grant process including:

  • Grant writing

  • Grant tracking

  • Grant reporting

  • Foundation relations

• Lead coordination of annual donor appreciation event

• Manage GiveLively platform administration

• Collaborate on strategic fund development planning efforts

• Support annual appeal process through strategy and Salesforce related tasks

• Support annual report process through Salesforce related tasks

Communication and Marketing

• Manage public ticketing platform and ticket sales with support from Office Manager

• Develop and implement recruitment strategies for summer programs, in collaboration with other staff

• Assist with marketing strategy for summer programs

• Support Office Manager with external communications including ISEA inbox and telephone communications

• Support recruitment of participants through presentations and at conferences

Administration

• Manage and assign duties of Office Manager

• Ensure ISEA is current with Salesforce updates and prepared for platform changes

  • Attend local Salesforce user group meetings on behalf of ISEA

• Co-manage, with the Executive Director, the Board of Director meeting materials, manual, minutes, webpage, communication, and annual Executive Director evaluation

• Support the creation and implementation of human resource systems

Leadership

• Coordinate and attend community outreach events on behalf of ISEA

• Provide regular performance feedback according to established performance objectives

• Display passion and optimism, inspire respect and trust, mobilize others to fulfill the vision and mission, and provide vision and inspiration to colleagues

• Support staff in decision-making and process improvement

• Exhibit objectivity and openness to others’ views. Build morale and group commitments to goals and objectives

• Exhibit sound and accurate judgment

• Develop creative approaches to achieve objectives as obstacles arise

Prerequisites and Education

Required:

• 2+ years of experience in an office environment, non-profit experience preferred

• Excellent interpersonal, written, and verbal communication skills

• Strong organizational and project management skills

• Grant writing and management experience

• Proficiency in Google Suite and Microsoft Office 

• Bachelor's Degree or equivalent experience in a related field

• Ability to pass Criminal Background Check

Preferred: 

• Experience with Salesforce, Fareharbor, and Quickbooks

• Program coordination experience

• Passion for and familiarity with the Great Lakes, environmental work, education or outdoor recreation

Job Type, Compensation, Benefits 

This is a full-time exempt position. 

Pay: The salary range for this position is $55,000 - $60,000, based on skills and experience.

Location: Based in Suttons Bay, Michigan, with the option of a hybrid work schedule November - February.

Benefits: 

• Health, Dental, and Vision insurance

• Employer 401k match

• Paid Time Off

• Paid Holidays (8)

Inland Seas Education Association (ISEA) is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ISEA makes hiring decisions based solely on qualifications, merit, and business needs at the time.